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BID TOOL · AUTOMATED JOB SETUP

From bid invite to prepared job folder.

Put the downloaded bid invitation and project files into one named folder. Bid Tool is built to analyze them, fill what it can in the estimate template, create the bid-list row and prepare the job folder for your estimator.

Request a demoExplore the sample package

The sample below is fictional and illustrative. It is not a customer project or a measured result.

ALDER WORKS · SAMPLE 042Illustrative bid packageOpen the sample

ScopeStead-created sample · Fictional project

ONE FOLDER IN · A PREPARED JOB OUT

Drop in the files. Get the job set up.

Download the invitation and supporting files for a project, give the folder a name and bring it into Bid Tool. The workflow is designed to handle the preparation between receiving the bid and starting the estimate.

01

Analyze what came in.

Pick through the invitation, drawings, specifications and supporting files. Identify the project details and requirements available in the supplied package.

02

Prepare the estimating files.

Fill the estimate template with supported information and create the bid-list row. Missing or uncertain information stays visible for the estimator to complete.

03

Output the job folder.

Bring the organized project documents, estimate setup, bid-list row and review notes together in a folder ready for the next estimating step.

ALDER WORKS · FICTIONAL PROJECT

Look inside a prepared job folder.

Start with the estimate setup and bid-list row, then explore the documents behind them. This fictional project illustrates the output structure—no sign-up needed.

  1. 01

    Estimate template, started.

    Project details are filled in. This sample leaves quantities and pricing blank for the estimator.

    View the estimate workbook
  2. 02

    Bid-list row, prepared.

    Inspect the project’s row, ready to transfer into your bid list.

    View the bid-list row
  3. 03

    Drawing log, included.

    Check the sheets and revisions recorded for the sample job folder.

    View the drawing log

SAMPLE OUTPUT — ILLUSTRATIVE. These are authored examples, not files generated by a live product demo.

Explore all 13 sample files.

Drawings, specifications, workbooks and proposal documents. Preview, print or download each file.

SAMPLE OUTPUT — ILLUSTRATIVE · ScopeStead-created documents

Alder Works

A fictional bid package that lets you inspect the source drawings and specifications beside draft estimating files. Its dates, people and project are examples.

Open sample drawingsOpen estimate setupOpen specifications
  • 042 - Alder Works - Sample City MA
    • SourceFictional files supplied for this example.
    • DrawingsThree illustrative sheets, sorted by discipline.
      • Architectural — 1 sheet
      • Structural — 2 sheets
        • S-001.pdfGeneral review notes · illustrative
        • S-101.pdfRoof framing plan · illustrative grid
    • Drawing Log.xlsxEach sheet's number, title, drawing date and revision, and the date the set was received.
    • Estimate.xlsxProject, bid number, location, trade and contractor filled in. Quantities, unit prices and totals left blank for you.
    • Proposal Draft.docxRecipient and opening language in place. Price, drawing basis and qualifications unfinished.
    • Spec Review - 05 12 00.pdfThe galvanizing requirement, cited to its paragraph. Nothing decided for you.
    • Master_Bid_List_Row.xlsxOne row for your master bid list, waiting for manual entry. No CRM updated.
    • Handoff Draft.txtA note to the estimating team listing the prepared files and the open work. Not sent.

One fictional project · Original sample files created for ScopeStead

The drawings are illustrative and not construction documents. The estimate, proposal and review note require an estimator's inputs and decisions. Nothing has been priced, approved or sent.

USE IT ON ITS OWN

Bid Tool stands on its own.

Use the prepared job folder with your existing estimating process. Takeoff Tool handles the separate task of reviewing drawing quantities; a planned connection will carry the prepared drawings forward.

See Takeoff Tool

OPEN QUESTIONS COME WITH THE JOB

Fill what is supported. Flag what needs you.

A prepared job folder gives you a starting point for estimating. It also keeps missing information and scope questions visible, so you know what still needs a decision.

One requirement, brought forward

The question reaches you with its source attached.

A requirement from the specifications is quoted with its section and paragraph, and the question it raises is written down as a candidate clarification. It stays open until you answer it.

ALDER WORKS · 05 12 00 · 2.4 Finish
Hot-dip galvanize steel members exposed to weather.
What stays with you

The estimating decisions.

The package is a starting point. These remain the estimator's work.

  • Reviewing quantities, with Takeoff Tool or another process, and pricing the work.
  • Checking the drawing basis and addenda against what you received.
  • Answering open questions such as the exterior finish.
  • Entering the bid in your list and approving the proposal before it goes out.

SAMPLE OUTPUT — ILLUSTRATIVE. The documents and review are fictional examples. Demo availability and workflow coverage are confirmed by request.

PRACTICAL QUESTIONS

Where the tools fit.

Which tool should I start with?

Start with Bid Tool to turn a folder of downloaded bid files into a prepared job folder, with an estimate template filled where supported and a bid-list row. Start with Takeoff Tool to review supported quantities against construction drawings.

What do I give Bid Tool, and what comes back?

Download the bid invitation and project files, collect them under a folder name and bring that folder into Bid Tool. The intended workflow analyzes the contents, fills what it can in the estimate template, creates the bid-list row and outputs the prepared job folder. Confirm current workflow and template support in a demo.

Can I use either tool on its own?

Yes. Bid Tool starts with a bid package and prepares an organized project for estimator review. Takeoff Tool starts directly from construction drawings. A connected handoff is planned for teams using both.

What does Takeoff Tool cover?

Coverage depends on the trade, drawing quality, scale and type of measurement. The framing sheet is an illustrative example, not proof of complete trade coverage. Ask to see your required drawing conditions and outputs demonstrated; full-job automated takeoff is still being validated.

Does ScopeStead price or approve a bid?

No. The tools prepare document and takeoff information. Estimators review the basis, correct uncertainties, apply pricing and approve what leaves their team. The fictional sample estimate leaves quantities and prices for the estimator to enter.

How do access and pricing work?

Request a demo to discuss current availability and scope. Public pricing, deployment and support terms have not been finalized. There is no self-service sign-up or purchase today.

Can I inspect an example before contacting you?

Yes. The Alder Works sample package includes 13 files you can preview, print and download without signing up. It is a fictional, authored example—not a customer deployment or a live automated result.

What happens to my drawings and pricing?

This website has no drawing upload. Please discuss how project files would be handled before sharing customer drawings or pricing.

LET’S LOOK AT YOUR WORKFLOW

See where ScopeStead fits your team.

Tell us what you estimate and where the work slows down. Start with a short email about Bid Tool.

What to cover in a demo

  • Your trade, drawing types and current process
  • What the tool supports and what still needs review
  • The output you need and current access options

Availability and scope are confirmed by reply. There is no self-service purchase today.